Accounts Assistant

Job Description

Key Responsibilities

• Bookkeeping: Maintain accurate and up-to-date financial records, including ledgers, journals, and registers.
• Invoicing: Prepare and process invoices, ensuring timely payment by clients and accurate recording of transactions.
• Accounts Payable and Receivable: Manage accounts payable and receivable, including processing payments, verifying financial data, and resolving discrepancies.
• Bank Reconciliation: Perform regular bank reconciliations to ensure the accuracy of financial records.
• Petty Cash Management: Handle and reconcile petty cash, ensuring proper documentation and recording of expenses.
• Expense Reports: Assist in the preparation and submission of expense reports.
• Financial Reporting: Support the preparation of monthly, quarterly, and annual financial reports.
• Data Entry: Accurately enter financial data into accounting software and databases.
• Audit Support: Assist with internal and external audits by providing necessary documentation and information.
• Compliance: Ensure compliance with financial regulations and company policies.
• Administrative Support: Provide general administrative support to the finance team, such as filing, scanning, and handling correspondence.
• Communication: Liaise with suppliers, clients, and colleagues to resolve any financial queries.

Skills, Experiences

• Education: A high school diploma or equivalent is required; an associate's or bachelor's degree in accounting, finance, or a related field is preferred.
• Experience: Previous experience in an accounting or finance role is advantageous but not always required. Entry-level candidates with relevant coursework may also be considered.
• Skills:
  • Numerical Proficiency: Strong mathematical skills and attention to detail.
  • Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office, particularly Excel.
  • Analytical Skills: Ability to analyze financial data and generate accurate reports.
  • Organizational Skills: Excellent organizational skills and the ability to manage multiple tasks simultaneously.
  • Communication: Strong written and verbal communication skills.
  • Problem-Solving: Ability to identify and resolve financial discrepancies and issues.
• Attributes:
  • Integrity: High level of integrity and ability to handle confidential information.
  • Reliability: Dependable and able to work independently or as part of a team.
  • Attention to Detail: Meticulous attention to detail to ensure the accuracy of financial records.
• Certifications: Professional certifications such as AAT (Association of Accounting Technicians) or equivalent are beneficial but not mandatory.